We are proud to carry a 5* food hygiene rating and will carry all relevant liability for your event.
This privacy notice provides you with details of how we collect and process your personal data through your use of our site www.vwwedding.co.uk
(Trading as Shervert Events) is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Our full details are:
Full name of legal entity: Sherbert Events
Email address: firstname.lastname@example.org
Telephone number: 07879 314995
It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at email@example.com
What Data do we collect about you, for what purpose, and on what grounds do we process it
Personal data means any information capable of identifying an individual. It does not include anonymised data.
We may process certain types of personal data about you as follows:
Identity Data may include your first name, last name, username, title, date of birth and gender.
Contact Data may include your billing address, delivery address, email address and telephone numbers.
Financial Data may include your bank account and payment card details.
Transaction Data may include details about payments between us and other details of purchases made by you.
Technical Data may include your login data, internet protocol addresses, browser type and version, browser plug-in types and versions, time zone setting and location, operating system and platform and other technology on the devices you use to access this site.
Profile Data may include your username and password, purchases or orders, your interests, preferences, feedback and survey responses.
Usage Data may include information about how you use our website, products and services.
Marketing and Communications Data may include your preferences in receiving marketing communications from us and our third parties and your communication preferences.
We may also process Aggregated Data from your personal data but this data does not reveal your identity and as such in itself is not personal data. An example of this is where we review your Usage Data to work out the percentage of website users using a specific feature of our site. If we link the Aggregated Data with your personal data so that you can be identified from it, then it is treated as personal data.
We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.
Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.
We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at firstname.lastname@example.org. In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
We do not carry out automated decision making or any type of automated profiling.
How we collect your Personal Data
We collect data about you through a variety of different methods including:
You may provide data by filling in forms on our site (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you:
Order our products or services
Give us feedback.
Automated technologies or interactions:
As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites that use our cookies.
Third parties or publicly available sources:
We may receive personal data about you from various third parties and public sources as set out below:
Technical Data from analytics provider Google based [in OR outside] the EU
Identity and Contact Data from publicly available sources such as Companies House
Contact, Financial and Transaction Data from providers of technical, payment and delivery services based [inside OR outside] the EU]
Advertising networks [such as Facebook, Twitter LinkedIn and YouTube based [inside OR outside] the EU]; and search information providers [such as Google based [inside OR outside] the EU]
Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).
Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since. Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However, you can still opt out of receiving marketing emails from us at any time.
Before we share your personal data with any third party for their own marketing purposes we will get your express consent.
You can ask us or third parties to stop sending you marketing messages at any time by either clicking the opt-out link in the email or emailing us at email@example.com at any time.
If you opt out of receiving marketing communications this opt-out does not apply to personal data provided as a result of other transactions, such as purchases, warranty registrations etc.
Disclosures of your Personal Data
We may have to share your personal data with the parties set out below:
Service providers who provide IT and system administration services.
Professional advisers including lawyers, bankers, auditors and insurers.
Government bodies that require us to report processing activities.
Third parties to whom we sell, transfer, or merge parts of our business or our assets.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.
Some of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is in place:
We will only transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data; or
Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
If we use US-based providers that are part of EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, a potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes, the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances, we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Your Legal Rights
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to the portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights at:
If you wish to exercise any of the rights set out above, please email us at firstname.lastname@example.org
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Third Party Links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Terms and Conditions
It is the responsibility of the client to ensure that the following is available at the venue:
Parking must be on a solid even ground.
Inform Sherbert Events of any changes to access, timings or personal details, including home address.
Booking & Deposit
We ask for a non-refundable retainer of £100 which will confirm your reservation.
Full payment must be made one calendar month before the date of hire.
A payment reminder will be sent six weeks prior to the hire date.
Failure to do so may result in our cancellation of the hire.
Cancellations must be made in writing one calendar month prior to the date of hire.
Failure to do so may result in the hirer being asked to pay the full amount outstanding.
Breakdown of Vehicle
We have made every effort to maintain Sherbert, Shell and the Vintage Caravan to the highest standard thus ensuring them to be as reliable as possible. In the unlikely event of a mechanical breakdown and therefore the car being unavailable for hire on the day, a full refund will be given.
we are unable to take responsibility for unforeseen conditions or circumstances which may result in a delay or cancellation. These conditions include but are not limited to adverse weather conditions, mechanical/electrical breakdown or restricted access.
Where a vehicle breaks down before the event, every effort will be made for the immediate repair to the vehicle so that we can still attend or for an alternative vehicle to be used.
We cannot be held responsible for traffic congestion. We do use a Sat Nav and we’ll therefore always do everything we can to find alternative routes where possible.
Insurance and Safety
Due to the age of our VW's, there are no seatbelts therefore we would recommend that any small children are transported in alternative vehicles. We cannot be held responsible for any injuries caused through any accidents, be it our fault or a third party incident.
We will accept no responsibility for any loss or damage to personal property or luggage whilst using our vehicle but will do our upmost to return any lost property.
The chauffeur will have the right to refuse to carry any passenger in extreme circumstances. These circumstances include but are not limited to drug taking, excessive drunken behaviour, lewd behaviour and aggressive behaviour.
There is a no smoking policy in the vehicle at all times.
Maximum number of passengers travelling in Shell or Sherbert at any one time is 3 though 2 is most comfortable and ideal, please discuss your requirements beforehan.
We sometimes like to take photographs on the wedding day of the vehicles, wedding party and guests.
We may use these on our website and for our marketing material.
If you prefer us not too, that’s fine, just advise us when you confirm your booking.
Damage to Vehicle/Equipment
We reserve the right to charge the hirer a minimum of £100 for any breakages, spillages or soiling incurred to the vehicle whilst under hire.
If any unforeseen circumstances prevent Sherbert Events from attending the event, a full refund will be given. Every effort will be made to inform the client of such circumstances at the earliest possible convenience.
Any compensation is limited to a maximum of a full refund of what the hirer paid.